ShipStation includes a default email template for both Shipment and Delivery emails. The default template already includes store specific details from each store's Branding tab to the email, including your store logo image, company name, store name, phone, email address, and website.
If you have not configured your store's Branding settings, review the articles about Branding in this help guide.
If you'd like to enhance the default template with your own layout or design, or build new email template from scratch, you can do so in the Email Templates Settings in ShipStation.
To access your email templates:
From here, you can choose to either Copy the existing default template (or any other templates you've already made) and make modifications from there, or create a New Shipment Email Template from scratch.
Whichever you choose, you will have the option to use the visual editor (called a what you see if what you get editor, or WYSIWYG) or the HTML editor.
ShipStation's visual editor is what is known as a WYSIWYG, which stands for What You See Is What You Get.
This is ShipStation's visual editor for your email templates, and is what you see when you choose to copy, create new, or edit any of your email templates.
In this editor, you can set the Name of the template, the Subject of the email that will be sent, and add/delete/modify any information in the editor as needed. Use the Content buttons to assist with fonts, text size, and other text formatting needs.
In the editor, any text inside square brackets [ ] are actually Field Replacements. Field Replacements tell ShipStation to replace the bracketed text with the associated store or order value. This ensures the emails contain store specific branding (like logos, store names, and website information) and order specific information (like Order #, tracking #, and ordered items).
More information on field replacements is included below.
If you'd like to customize your email templates beyond what the visual editor allows, you can switch to the HTML editor. The HTML editor supports both HTML4 and HTML5 as well as internal CSS so you can create email templates exactly to the specifications you require.
To access the HTML editor, click the Edit HTML button in the editor. ShipStation will then display the HTML for the template you are viewing and allow you to edit it.
Field Replacements work the same way in the HTML editor as they do in the visual editor.
Use Field Replacements to add content dynamically to your email templates. Field Replacements will pull store specific, order specific, shipment specific, and recipient specific information for each email ShipStation sends.
Field Replacements are indicated by the square brackets [ ] surrounding the text. Below is a table of the available field replacements you can use in your email templates. Field Replacements work the same whether you use the WYSIWYG or HTML editors.
Once you have created some custom email templates, you can apply them to orders in a few ways.
Apply the template at the store level. This method will apply the same template to all orders importing from that selling channel.
Apply the template at the order level. This method allows you to change the template used on individual orders while leaving the store's default template in place.
Apply the template using Automation Rules. Use automation rules to apply a different template to an order when it imports based on some preset criteria. For example, apply a template that includes a coupon code for all orders over $100.
To ensure all orders that import from a specific store use the same email template, assign the template in the store's Notifications settings.
Go to the Notifications tab.
Click the Shipment Confirmation Email drop-down menu and select the desired template.
Click Save Changes.
Repeat the above steps for each connected store. The selected template will then apply to all new orders when they import from the store.
Previously Imported Orders
Orders that have already imported will not be affected by this change. To change the template used by orders that have already imported, follow the instructions in the next section: Apply Templates to Individual Orders.
You can change the email template used for individual orders either in the Order Details screen for a single order or using a bulk action for multiple orders.
To apply a specific template to a single order:
Open the Order Details for the selected order.
Click the Shipment Notification drop-down in the Order Templates section of the shipment.
Select the desired template from the drop-down menu.
Close the Order Details screen.
To change the email notification template for multiple orders at once:
Go to either the Orders tab.
Select the orders you wish to apply the new template to.
Click the Other Actions menu and select Apply Bulk Actions....
Select Use email template for Delivery Notification... or Use email template for Shipment Notification... from the first drop-down menu and select the template from the second drop-down menu.
Click Confirm when finished.
To see what your email will look like to your customers, send yourself a sample email directly from the editor.
In the email editor:
Click the Send Test Email button.
Select which store from the Use Branding From drop-down menu.
This will use the store logo, name, and other company details you have set in that store's Branding tab in the test email.
Enter the email address you'd like the test email sent to.
Click Send Test Email.
Check your email.
Alternately, if you'd like to receive a copy of the actual email your customers receive, enter an email address into the Blind Copy on Shipment and Delivery Email field in your store's Notifications tab. This will tell ShipStation to add that email address as a BCC on every Shipment and Delivery notification it sends to your customers.
Not all HTML tags and attributes are supported. If you add an unsupported element in the HTML editor, red text will appear above the body editor to alert you and let you know which tag or element needs attention. You will not be able to exit the HTML editor until the unsupported element is deleted.
CSS can be added either inline or between <style> tags at the top of the template.
ShipStation does not provide custom HTML assistance. Our support team is available to help troubleshoot, but they do not provide design or consultation services. Check out our user forum for Custom Template help from other ShipStation users.